Proper management of bookkeeping information not only improves accuracy but also saves time and money. This is true if you perform your own business bookkeeping or hire a bookkeeper.
Don’t expect all the responsibility for efficiency to rest completely with your bookkeeper. If you do your own bookkeeping, you already know that a stop-and-go process is costly. It involves having to cease a smooth workflow in order to locate details required to proceed.
Whenever a bookkeeper has to stop a work session, an entire process is interrupted. Think about how much time is spent just getting started with bookkeeping procedures – starting a computer, launching the accounting software, using the password login and reviewing tasks for this session. Stopping the process in order to search for details requires logging out, listing missing data and tracking down information.
Because of the fixed steps, batching work for each session is critical. Resolve this year to always have complete information ready for each bookkeeping session. Don’t let any session become interrupted by large documentation gaps.
Have a method for your bookkeeper to convey minor issues requiring further clarification after each session. Then make sure you provide complete answers for the bookkeeper to act upon in the next session.
Develop a consistent process of providing your bookkeeper with your non-urgent questions. Let your bookkeeper answer in the subsequent bookkeeping session. These habits permit you to maximize bookkeeping efficiency.