The Least Challenging Way of Business Budgeting

Creating a useful small business budget is typically so frustrating that entrepreneurs tend to avoid the process. Unfortunately, a mere hope for a favorable future is likely to trigger even greater frustration and possible catastrophe. Thinking about how a budget is a means to a satisfying end will help you tackle the process with conviction.

Business Budgeting Mindset

Setting a budget is less daunting when you realize that the results are simply an outline of your business. The utility of this should not be underestimated. By focusing on the ultimate purpose of the budget, the effort of putting numbers on a page is not viewed as a burden. Finishing the budget is not your objective. Having a valuable tool to guide your future is the real intent.

The budget you create is a way of controlling sustained growth. The budget timeline shows a pace that permits always having sufficient capital to acquire the resources necessary for meeting sales targets. You know from the budget how much spending for marketing, equipment, staff and materials will precede revenue generation.

Getting Started on a Budget

A useful budget starts with careful scrutiny of costs required to produce projected sales. The essential feature of a budget is forecasting the length of time between paying costs and collecting revenue.

Utilize reliable sources for budgeted costs and timeline. Input from a management team is crucial, if you have one. Your accountant is also a valuable resource for turning your rough estimates into realistic projections. A precise budget isn’t as important as having a sensible direction for future business decisions.

Don’t drive yourself crazy by making exact forecasting calculations. The budget is merely a compass that should be sufficient for guiding your general spending habits and predicting the sales revenue that should be realized.

Using a Business Budget

Comparing the business budget to unfolding reality reveals variances so you can adjust spending. When unanticipated events arise, you can look for expenditures to reduce. Within the budget, you will find expense categories to cut that are least likely to sacrifice sales. Also possible to occur is an unusual purchase opportunity, such as acquiring business necessities at a discount. By referring to your budget, you uncover whether a tempting purchase will wreck cash flow or improve profitability. Always looks for avenues to maximize future profit without hampering funds needed to sustain current operations.

Predictions about the future are always difficult. But your budgeting accuracy will improve with practice. A sound technique for some enterprises is creating a budget only for the next couple of calendar quarters or a few specific projects. After comparing the actual results to the budget, you learn how to revise a better forecast. This exercise soon makes your budgets more accurate and reliable. You learn more about realistic delivery dates based on your cash and other resources.

Most importantly, as you find that a business budget helps you complete work on time and sustain all business spending, the entire forecasting procedure becomes a comforting endeavor rather than an overwhelming burden.

The Easy Way to Track Business Petty Cash

Small businesses typically hold some amount of petty cash as a convenience for making minor purchases, particularly when reimbursing employees. But even a solo entrepreneur is likely to withdraw some cash from the business bank account to pay nominal expenditures, such as coffee with a client.

One of the problems with petty cash is properly accounting for its uses. This is accomplished by a simple system for tracking cash disbursements and replenishing the money. Withdrawals from petty cash should be replaced with receipts equaling the amount of funds spent.

Periodically, the receipts are collected and a bookkeeping exercise is conducted to reduce petty cash and increase the expenses paid. The sum of remaining cash and the expenses should equal the original amount of petty cash. If there’s more money than expected, funds must have been transferred from the business bank account or the enterprise is an operation with some customers paying cash.

Businesses that hand petty cash to employees must make the workers accountable for how the money is spent. While an employee has the money, a note should be placed with petty cash stating who has the funds along with the amount and date advanced. The employee should return later with receipts and the unspent cash. This procedure permits the business to record the expenses as if it had paid them directly. Similarly, an employee may turn in a receipt and obtain a reimbursement from petty cash. That method also allows the business to deduct the expense paid by the employee. Since the cash outflow is recorded as a business expense, the amounts are not being paid as wages, and therefore the employees don’t incur personal compensation.